🕔 13 minutes read
Migrating Outlook to a new computer or to another Outlook version is always a headache. Not anymore, with this article you will be able to transfer your Outlook emails and data to new computer in few clicks only. Yes, you read that right. With Remo's Outlook Migration Tool by your side, there is no need to manually transfer Outlook data. Download Remo's Outlook Migration Tool to quickly move your Outlook to new computer now.
Moving Outlook to a new computer goes beyond simple copying and pasting of files. It involves the transfer of complex configurations, email accounts, contacts, calendars, and customized settings. To ensure a smooth transition, it is crucial to follow the correct steps for transferring Outlook to the new computer. Let me assist you in guiding you through this process.
Prerequisites for a seamless transfer of Outlook to another computer or another version of Outlook:
How do I move Outlook to a new computer?
There are 4 ways to move Outlook from one computer to another:
Step 1: Export Outlook data from the old computer using the Export and Import Feature.
Step 2: Choose "Outlook Data File (.pst)" as the file type and export the Outlook data.
Step 3: Transfer the exported .pst file to your new computer using a USB drive or external hard drive.
Step 4: On your new computer, import the Outlook data file using Import from another program or file feature.
Step 5: Look for your Outlook data, like emails, contacts, calendars, and other Outlook items. If you find them on your new computer, you have successfully moved them.
When considering the task of moving Outlook data to a new computer, it's important to weigh the advantages and disadvantages of different methods. While manual transfer is a common approach, it's important to understand the potential drawbacks involved.
Drawing from my first-hand experience, here are some key points to consider before opting to manually transfer Outlook data to a new computer:
- Time-consuming process: Manually moving Outlook data can be a time-consuming endeavor, particularly if you have a substantial amount of data or complicated folder structures within Outlook.
- Potential for data loss or errors: During the manual transfer, there is an increased risk of human errors, such as unintentionally selecting the wrong folders or overlooking crucial data. These mistakes can lead to data loss or an incomplete migration, which requires additional time to rectify.
- Complex settings and configurations: Manually transferring settings, email account configurations, rules, and other personalized options can be complex and error-prone. It may require meticulous attention to detail and subsequent manual reconfiguration on the new computer.
- Limited migration capabilities: Manual methods may not provide the same level of flexibility and comprehensive migration options available through specialized software. These software solutions often offer features like selective migration, scheduled backups, compression, etc. which is impossible while moving Outlook data manually.
By considering these points, you can make an informed decision on the best approach for transferring Outlook data to your new computer. While manual transfer may suffice for simpler cases, unlock the advantages of dedicated Outlook migration software like Remo Outlook Backup and Migrate. Streamline the process, minimize risks, and embrace a comprehensive solution for effortless migration.
Having personally experienced the complexities of transferring Outlook to a new computer, I understand the frustrations involved. However, I discovered that the process doesn't have to be as daunting as it seems.
These complications of transferring Outlook data are no longer inevitable as a result of the automatic tool to transfer Outlook.
All you need to do to move your Outlook to a new computer is make use of Outlook Migration Software. This Outlook Migration Tool by Remo helps you move your Outlook to a new computer without having to do anything more than a few clicks.
This tool by Remo not only helps you transfer Outlook but also assists in backing up Outlook data. Irrespective of any data loss scenario, with Remo’s smart backup options, you can be sure of never losing your Outlook data.
Using the Remo Outlook Migration tool, you can even migrate your Outlook profile to Office 365, Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, Outlook 2007, etc.
Let’s quickly dive straight away into the process of migrating Outlook to a new computer with Remo.
Outlook Backup and Migrate tool has a 4.5-star rating on trusted platforms like Trustpilot. We have mentioned some of the note-worthy reviews to help you decide better.
Mark from Holland- 1 review- NL- Rated 5 out of 5 stars
Outlook on the new PC created a profile and kept using that after migration...
Chat to support when I wanted to help me directly with my Outlook migration issue. All working fine. The cause was very logical and my own fault actually. Happy camper here.
Date of experience: November 25, 2022.
Source: Trustpilot.
Pamela- 3 reviews- CR- Rated 5 out of 5 stars
The Outlook migration from PC to PC…
The Outlook migration from PC to PC worked as promised. When I ran into a minor hiccup regarding permissions on my new system, Support were available to quickly walk me through the solution. Very happy with the end result and will continue to use the product for Outlook data backups. Great team of professionals in Support. Would recommend it to a colleague.
Date of experience: November 16, 2021.
Source: Trustpilot
To move your Outlook data to the new computer, download and install Remo Outlook Backup and Migrate Tool both on your old and new computer. The following method can be applied to Outlook 2019, 2016, 2013, 2010, and 2007.
Launch Remo Outlook Migration Tool on the new system to import Outlook and click Migrate.
Select the file you had taken backup from the Old computer and click Next.
In the next screen, select the Outlook items that you want to Migrate and click on Next.
After completing the process, click on Finish, and then you have successfully moved your Outlook to a new computer.
Manually transferring Outlook to a new computer involves taking a backup of the PST file and moving it to the new system. Let's start manually moving Outlook PST to a new computer.
To import PST files to a new computer, you need to copy the PST file and move it to the new computer through a USB drive or any way you are convenient with. Follow the below-mentioned steps when you are ready with the PST file:
Note: Manually locating the PST file and transferring it across the PC might sound simple. However, any interruption to the copy-pasting process can lead to data loss or damage to your Outlook data file. It is recommended to be mindful when you are manually transferring Outlook across computers.
Follow the below-mentioned steps to find the PST file location and copy-pasting the Outlook data file:
After completing the importing Outlook PST file, you should log in to Outlook with your credentials. You have successfully moved Outlook emails to a new computer.
According to Microsoft, if you are a user of Microsoft 365, Exchange, Outlook.com, Hotmail.com, or Live.com accounts, you will not have a personal Outlook data file(.pst file). Instead, these users will have an Offline Outlook data file(.ost file) which is automatically recreated by Outlook when you log in to Outlook on a new computer. Moving Outlook OST file to new computer is not possible.
However, based on what I have experienced, converting OST to PST becomes necessary when there is a lack of connectivity with the Exchange server or if you encounter an orphaned OST file. However, it's crucial to emphasize the importance of backing up your OST file before attempting any conversion process.
You need a professional OST to PST converter tool to help you with Migrating Outlook to a new computer. However, I must highlight that this method is more suitable for those who specifically desire to migrate Outlook by converting the OST file to a PST format. For individuals seeking a more convenient and time-saving alternative, I highly recommend considering Outlook Migration Software, as mentioned earlier.
As mentioned above, if you are not able to connect your exchange server or have an orphaned .ost file you will need an OST to PST converter to convert the Outlook data file. There are many converters like Remo Outlook OST to PST Converter, and Stellar Converter for OST software. In this article, we will show you how to convert .ost files using Remo Outlook OST to PST Converter.
You can either create a new profile and import Outlook data, or you can move Outlook data to an existing profile using the PST file exported and converted as mentioned below:
After considering all the ways to transfer Outlook data to a new computer, the decision on the best method ultimately lies with you. To simplify your choice, I sought advice from Praneeth Anand, a Research Analyst at Remo Software, who provided valuable insights.
According to Praneeth, if you possess technical expertise and feel comfortable navigating the complexities of Outlook migration, the manual transfer could be an option worth exploring. However, if you prefer a user-friendly and hassle-free approach, he strongly recommends utilizing the Remo Outlook Backup and Migrate Software.
| Method | Praneeth's Recommendation |
|---|---|
| Remo Outlook Backup and Migrate Software | Highly recommended. This software streamlines the process, ensuring a seamless transfer of Outlook data. |
| Manually Transfer Outlook data file | Not recommended for complex scenarios. It can be time-consuming and prone to errors, risking data integrity. |
| Convert OST to PST to transfer Outlook data | Recommended in specific situations, such as when there is no connectivity with the Exchange server. However, it requires technical expertise and precautions. |
By referring to this table and considering Praneeth's advice, you can confidently choose the most suitable method for your Outlook data migration needs.
To migrate Outlook from one computer to another computer on Mac, you need to follow the below-mentioned steps:
You can restart Outlook and log in using your email address and password to access your Outlook data transferred from your old Mac to your new Mac.
Here are steps to move the Outlook archive to a new computer:
1. On your old computer, open Outlook and Navigate to File.
2. Under the Open & Export Tab, Click on Import/Export.
3. Select Export to a File and click on Next.
4. Choose Outlook Data File and select the folder that contains the items you want to export.
5. Choose a location to save the file, and click on Finish.
6. Transfer the archive file to a USB.
7. Use a USB drive or cloud storage to transfer the exported archive file to a New computer.
8. Import your Outlook archive to your new computer using your USB.
9. Open Outlook and navigate to the File.
10. Select Open and Export and click on Import and Export.
11. Select Import from another program or file and Click on Next.
12. Select Outlook Data File and Next.
13. Click Browse, locate the backup file, and Open.
Final Thoughts:
In conclusion, I aimed to make your transition from an old computer to a new one as smooth as possible by providing assistance in moving your Outlook to the new computer effortlessly. I owe a huge thanks to Remo Backup as well as Migrate for Outlook for their incredible support throughout this process.
I'm eager to hear your feedback in the comment section below, sharing whether this article helped you with your Outlook migration. Your valuable input is what drives us to continuously improve our content. If you have any questions during your migration, feel free to contact our tech support team.
Please help us spread the word by sharing this article, as your support allows us to assist more individuals like yourself. Together, let's make your Outlook migration a hassle-free experience. Lastly, Thank you for being a part of our community!
Outlook export files are usually saved in a location that is stored by the user during the export process. The default file extension for an Outlook export file is pst. The exported file will be stored in the following locations.
1. By default, the Outlook exports are saved to the documents or Outlook file folders. You can choose your location while exporting your Outlook.
2. It can be saved as a CSV file, and while exporting, you will get an option to save a file in your desired location.
3. It allows you to export your Outlook to other formats like Excel, Access XML, etc.
Here are the steps to activate Outlook on my New Laptop:
1. Launch Outlook on your new laptop.
2. You will be prompted to Sign in with your Outlook account.
3. Once you have signed in, you will be asked to Enter your product key. This key is usually found on the packaging or in an email that was sent to you after purchasing Outlook.
4. Follow the prompts to activate your product key and Complete the Installation
5. Once it is activated, you can start using Outlook on your new laptop.
Transferring Outlook emails to a new computer in 3 simple steps
Step 1. Backup Outlook data on the old computer
1. Open Outlook on the old computer
2. Click on the File menu,, then select “open and export”
3. Then select Import and Export
4. Choose Export to a file and click Next
5. Select Outlook data file and click Next
6. Select the mailbox or folder you want to backup and click Next
7. Choose a location to Save the backup file and give it a name
8. Click Finish to start the backup process
Step 2. Transfer the backup file to the new computer
1. Copy the backup file to an External hard drive or USB drive.
2. Transfer the drive to the New Computer
3. Copy the Backup File from the drive to the new computer’s hard drive.
Step 3. Import the Backup file into Outlook on the new computer
1. Open Outlook on the New computer
2. Click on the File menu, then select Open and Export
3. Select Import and Export
4. Choose Import from another program or File and click Next
5. Select Outlook Data File and click next
6. Choose the backup file you transferred and Click Next
7. Choose the mailbox or folder you want to import and click Next
8. Choose the destination folder for the imported data and click Finish
9. Wait for the import process to complete