Move Outlook Profile to New Computer | 2023 Guide

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Moving your Outlook Profile to a new computer could be troublesome. However, by following the listed solutions in the article, you can effortlessly achieve the Outlook profile migration. If you are looking for a quick and hassle-free Outlook exporting process, then make use of the Remo Outlook Migration Tool to quickly move Outlook profile to new computer

Written by
Published on
August 26, 2020
Updated on
October 19, 2023

Outlook is, and has always been a reliable and feasible application for many users across the globe. So if you are one of the users who are forward to moving Outlook to a new computer effortlessly. This write-up is for you.

Using your newly purchased computer can be really exciting. At the same time, it would be really pleasing if you had all the data from the old computer, including emails, settings, and other data from Outlook.

Can you Move the Outlook Profile to the New Computer?

Yes, you can migrate or copy your Outlook user profile from one PC to another/New PC. If you are one of the users wondering how to move the Outlook profile to a new computer this article is for you. You can certainly transfer Outlook to a new computer. But unlike your regular data, you cannot move your Outlook profile to a new computer with simple copy-paste methods.

You need to follow a sequence of steps to be able to migrate Outlook email accounts to a new computer or even the whole profile as well. Read the complete article to safely move all of your Outlook profile information to the new computer.

If you are unsure about moving your Outlook profile manually, we strongly recommend you automatically transfer your Outlook Profile using a professional Outlook migration tool. Remo Outlook Migration tool is the most used software to move your Outlook profile to the new computer along with all the attributes. Download now!

This tool has a 4.5-star rating on trusted platforms like Trustpilot. We have mentioned some of the note-worthy reviews to help you decide better. 

RH-WA State- 1 review- US- Rated 5 out of 5 stars

Remo Outlook Backup and support is Excellent

I have used Remo Outlook Backup and Recovery for several years and 3 computers, one HDD Fried, one the antivirus attacked the backup software and destroyed the Windows boot and recovery, and one to transfer to a new computer. Was flawless in 2 recovery/migrates and had an issue in one migrate. Their Support was outstanding. They even emailed and apologized when I tried the CHAT for tech info and no one picked up. Excellent Product and Service!

Date of experience: October 10, 2022.  Source: Trustpilot

How to Move Outlook Profile to New Computer?

The following four scenarios are the important things you need to consider to move your Outlook profile. Choose the easiest methods possible for you and move your Outlook profile. 

Why will I Migrate my Outlook profile?

  • Upgradation to the new operating system.
  • Lower storage capacity
  • Personal preferences for exporting the Outlook profile

For the above-listed scenarios or any other reason, you might want to move your Outlook profile to another computer, Follow the methods mentioned below to effectively do it.

Migrate Outlook Profile to New computer by Exporting Registry key:

A registry key contains all the information about the user’s profile. By transferring this file to your new computer you can access Outlook and its data. Here is how you can do it. The same applies to moving profiles in Outlook 2021 and older versions as well.

  • Click on the Search Bar and type Windows+R to open the Run command.
  • type regedit in the text box and click OK to access the Registry editor.
move outlook profile to new computer
  • From the Registry Editor Window navigate to HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Outlook\Profiles
  • Right-click on Profile and select Export.
move outlook profile to new computer
  • Next, choose the location to save the exported Outlook profile, provide a file name and click on Save.
  • After creating the registration file, transfer the Outlook profile to a portable storage drive and copy it onto the new computer.
  • Finally, run the copied file on the new computer to add it to the registry.

It can be a fairly complicated process, so it's important to carefully comprehend all the steps involved. If there is any interruption while transferring the Outlook profile then it might result in data loss. However, you can make use of the Remo Outlook Backup and Migrate tool for easy and hassle free profile migration.

Caution: While migrating the Outlook Profile key, some or all of your Outlook data could be lost if you are moving it to a different version. Follow the next method to properly export the Outlook PST file to another computer without losing the data.

Note - If you are wondering how to migrate the Outlook account setting to a new computer, click here.

Move Outlook Profile to New Computer by using Importing PST File Option

Before copying the Outlook profile, you will have to take a backup of the PST file. This way, you will have your Outlook profile secure and avoid the risk of losing and then worrying about recovering your Outlook profile. After taking the backup follow the steps mentioned below to backup and migrate the Outlook profile to a new computer.

  • Open the Outlook application and click on the File tab.
  • Select the Open and Export option to reveal the Import/ Export option and click on it.
  • From the Import and Export wizard, select the Export to a file option and click on next.
Expert to a file
  • Now select the Outlook Data File (.pst) option and click on next.
  • Next, from the list of Outlook profiles, choose the one you wish to recover and click on Next.
select folders
  • Finally, browse for a location to save the PST file and click on Finish.
click on Finish

When you back up the PST file copy the file to the new computer and follow the below steps.

  • Open the Outlook application and choose the File Tab.
  • Click on Open & Export and select the Import/Export option.
  • Next, select Import from another program or file and click on Next.
select Import from another program or file
  • Select Outlook Data File (.pst) and click Next.
  • Browse for the (.pst) file that you have saved to import Outlook data and click Next

After successfully copying the Outlook profile to a new computer, you may have to recreate your Outlook settings, rules, and alerts to be able to access data like on the old computer.

I am in the middle of upgrading my work machine and wanted to move my POP3 account on Outlook (Office 365) as is to the new laptop. I set up email on Outlook on the new laptop using Existing File (old .pst file) and setup was successful. However, no new mails are received and Send & Receive is stuck on processing the Receiving. When I setup without an existing .pst, there are no issues but I lose all my sent items, drafts and settings. Is there any way I can set up using the old .pst file?


- A User Query from Reddit

Quick Tip: If you use Exchange accounts (including, all of the mailbox contents will sync to the account on the new machine after you move the archive PST files. The same holds true for IMAP accounts, but IMAP only supports email.

If your mail server is IMAP-compatible, Outlook will automatically establish an IMAP account for you. You must select the choice to change settings if you want to use POP3.

  • Get the data from outdated computer
  • Try to add files onto your New computer and then Create a Profile
  • And add your old .pst file to your profile
  • Signatures and stationery (and custom dictionary)

Move your Outlook Profile to a New Computer on Mac Using the Export and Import Method

Follow the below-listed method to export your Outlook files and then import them. 

  • On the Tools tab, click Export.
click on export
  • In the Export to Archive File (.olm) box, check the items you want to export, and choose Continue.
check the items and click on continue
  • Check the items you want to export.
  • In the Save As box, under Favorites, choose the Downloads folder, and click Save.
click on save
  • Save the archive file as a .olm.
  • Once your data has been exported, you’ll get a notification and you’ll choose Finish.
your data will get exported

Now that your files are exported, time to import them. To import an OLM file on a Mac follow these steps.

  • Go to the Tools tab, and choose Import.
  • On the Tools tab, click Import.
  • In the Import box, select Outlook for Mac archive file (.olm) > Continue.
  • Import archive file as .olm.
  • Locate the .olm file on your Mac, and then click Import.

You will be able to view the imported items (Mail, Calendar, People, Tasks, Notes). For example, contacts are in the navigation pane on the People tab, email messages are on the navigation pane on the Mail tab, calendar items are in the navigation pane on the Calendar tab, and so on.

Moving your Outlook Profile to a new computer may not seem easy. Migrating and restoring data such as your personal settings, rules, and alerts is not possible manually, you might as well lose precious data, and you will not be able to completely migrate your Outlook profile manually. Why take chances when you could automatically move your complete Outlook profile with all its data?

Try the Remo Outlook Migration Tool to make your job easy in transferring your Outlook profiles to a new computer. You can effectively move Outlook data including saved emails, contacts, journals, calendars, profile settings, and other attributes. Download now!

Best Tool to Move Outlook Profile:

For exporting Outlook settings or configuring a new computer or moving Outlook profile from one computer to another download Remo Outlook Backup and Migrate Tool for Outlook on your computer from which you have to migrate Outlook, launch the application, and follow the below-mentioned steps.

  1. Launch Remo Outlook and Backup

    Download, Install, and Launch Outlook and Backup. From the Main screen click on the Backup option.backup-migrate-homescreen

  2. Choose Scan Type

    In the next screen, you can choose between Smart Backup or Advanced

  3. Save Backup File

    After completion of the backup process save the file to the desired location.

  4. Transfer Outlook Data File to New Computer

    If you are moving Outlook to another computer then you have to copy the file in a USB drive onto the new computer where you want to import Outlook PST. You will have to download and install the Remo Outlook Migration Tool on the new computer as well.

  5. Launch Remo Outlook and Backup in New Computer

    Launch Outlook and Backup on your new computer and click on Migrate on the Main screenbackup-migrate-homescreen

  6. Browse and Select Outlook Data File

    Browse for the Outlook data file backup which had been backed up from the previous computer and click on

  7. Select Outlook Items to Migrate

    Select the Outlook attributes that you wish to move to the new computer and click

  8. Verify Report

    After the Outlook migration is done click on View Report and click on Finish.view-report

  9. Open Outlook

    Open the Outlook application on the new computer, click the File tab, and open Account settings.access-outlook-account-settings

  10. Activate Profile

    Choose the email account from the list and click the Set as Default button to activate the profile.set-default-outllook-data-file

Easy tutorial to move Outlook profile from one computer to another.


The following article summarizes how to move your Outlook Profile to a new computer, Migrating Outlook to a new computer or other versions to a new computer can be done in various ways as mentioned above. 

However, make sure you follow the steps properly for a successful migration. But if you are uncertain about manual methods, utilize the Remo Outlook Backup and Migrate tool for a quick and easy transfer. In case of any doubts regarding this information do let us know in the comment section. 

Frequently Asked Questions

1. How to copy Outlook settings to a new computer?

By following the listed solutions given below to easily copy Outlook settings to another computer.
a. Move the Outlook setting with the help of Import/ Export Wizard
b. Migrate Outlook settings with Export Registry
c. Copy Outlook settings with Remo Outlook Backup and Migrate 

2. What are .olm files?

OLM file is the data file used by Outlook for Mac to archive your email messages, contacts, calendar items, tasks, and notes. (It is a replica of the PST file on macOS).

3. Does moving the outlook profile to a new computer cause data loss?

No, the above-listed solutions are safe and secure to move Outlook profile to a new computer. With a help reliable migration utility like Remo Outlook backup and migration, the migration process will be completely automated and secure.

4. Can I access my Microsoft Outlook from Another Computer?

Yes, you can access your Microsoft Outlook from another computer. When using Outlook anywhere, you connect to your Outlook mail server using your computer; however, your network or systems administrator must set up your Outlook account to allow HTTP connections. They will then provide you a URL to enter into the web browser on your other computer in order to access your Outlook.

5. How to Backup Microsoft Office Setting?

Follow the steps below to to backup the Microsoft Office setting 2016, 365, etc.
●      In the Search box type Registry Editor and open it.
●      Now follow the path to backup Microsoft Office settings HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\\Preferences
Follow the steps below to backup the email settings:
●      Go to your Outlook and select the Import and Export option and go to the File tab.
●      From the File tab select Open and Export > Import/Export option.
●      You can backup your mailbox by exporting it to a computer file, and you can restore it by importing it back into your mailbox from the file. Outlook Data Files with.pst file extensions are the type of file you export to (you can follow the same steps to transfer emails from one Outlook account to another).
●      You can deactivate AutoArchive if you decide to switch to manual archiving.
●      Go to the FILE tab, then select Options, Advanced, and AutoArchive Settings. After that, click OK after unchecking Run AutoArchive.

6. How to Backup Set of Rules in Outlook?

Follow the steps below to import rules in Outlook
●      Go to Outlook and navigate to the File and click on Manage Rules and Alerts and click on the Options.
●      Now Import the rules by clicking on Import Rules and select the Rules you want to import and click on the Open.
Follow the steps below to export the rules in Outlook
●      Go to Outlook and select Export Rules and select the folder where you have saved the rules and export the rules which you wish and click on the Save option.

7. How to have multiple Outlook Accounts on one Computer?

You can try adding multiple Outlook accounts by following the steps below.
●      Go to the Outlook and select File tab and click on the Add Account option.
●      Now fill in the details like name, email address, password.
●      Now select OK and click on Finish.

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